WHY CONTINUOUS ENROLLMENT?
HISTORICALLY, MORE THAN 90% OF GRACE FAMILIES HAVE RE-ENROLLED FOR THE UPCOMING YEAR.
To fulfill our mission to work together with the home we aim to streamline the enrollment process through Continuous Enrollment. Students are continuously enrolled from their initial enrollment into the school system until they graduate from Grace Christian School. The Continuous Enrollment system lets us maximize our resources to provide Christian education to our families at the highest level of excellence and save families time and effort.
Continuous Enrollment eliminates the annual re-enrollment process and paperwork involved. Tuition assistance deadlines are now after income tax deadlines making it more convenient for completing application paperwork.
The Annual Commitment Fee, which holds your student’s place for next year, is billed to your FACTS account in March, in accordance with your payment schedule. When there is a change in family or personal information (i.e. address, phone, email, emergency contacts, and medical information), please notify the school or log onto the web site and click on “Information Update” on your student page.
Tuition Assistance applications need to be completed by April 15, following the IRS tax deadline. Applications can be started any time after March 1.
The Admissions Office can assist you in this transition. We are so excited about being able to provide this easy, seamless process for you and your children to continue being part of our GCS family.
THE FINE PRINT.
ENROLLMENT FINANCIAL TERMS & CONDITIONS
Upon admittance to Grace Christian School, students in good standing are continually enrolled, from year to year, until they graduate or leave the school. Continuous enrollment requires families to maintain up-to-date personal information (address, phone, email, emergency contacts, and medical information) through RenWeb, under Family Information, then Family Home, Web Forms, and finally, Demographic Form. Each January, the school will publish the upcoming school year’s tuition rates, the Annual Commitment Fee amount, and information regarding tuition assistance.
ANNUAL COMMITMENT FEE
One Annual Commitment Fee per student is billed to the family’s FACTS account each year on March 1st. The amount due is $350 per student. A late fee of $50 will be applied to your account for each Annual Commitment Fee not paid by the agreed upon payment schedule in the Annual Commitment Form.
The Annual Commitment Fee is non-refundable and non-transferable, except when contingent upon tuition assistance. The contingency is only in effect when a tuition assistance application is completed by April 15th for returning students and immediately following enrollment for new students.
TUITION PAYMENT THROUGH FACTS
All tuition will be paid through FACTS Management Company. Once your enrollment is finalized, you need to complete the FACTS financial portion of your RenWeb/ParentsWeb account. You will need to create a personal FACTS account and complete the enrollment agreement. Please click here to access RenWeb/ParentsWeb. Once your FACTS settings are established, they will remain the same throughout your enrollment at Grace Christian School. You may make changes, at your convenience through your RenWeb/ParentsWeb account.
A $100 discount per student is available if full-time tuition is paid in full by July 31st of the upcoming school year.
FACTS allows for two payment dates from which to choose, the 5th and the 20th of each month. You can choose to pay by EFT, American Express, Visa, or MasterCard. FACTS charges service fees if a credit or debit card is used for payment.
I understand that if a payment through FACTS is returned because my account has insufficient funds to cover the payment, I will automatically be charged a $30 NSF penalty which is assessed by the FACTS payment system, not GCS. In addition, if I do not make payment by the end of the calendar month in which the payment is due, I will be assessed a $25 late charge by GCS. I also understand that if I refuse to pay through FACTS, I will be charged a $100/month processing fee.
The enrolling individual(s) (parent, grandparent, custodial parent, etc.) is fully and financially responsible for 100% of the tuition and fees incurred.
WITHDRAWAL PROCESS/WITHDRAWAL FEE
If a student withdraws after July 31, but prior to the start of school, a withdrawal fee equal to 10% of the annual tuition contract is due. If a student withdraws at any time after the start of the school year, a withdrawal fee equal to 10% of the remaining tuition contract is due. Requests for student transcripts or records will only be processed if a student’s account is in good standing/current.
Parents/Guardians are responsible for maintaining adequate medical insurance to cover any medical needs or emergencies the student may have while attending Grace Christian School and all related school activities.
MEDICAL/SURGICAL CONSENT and FIELD TRIP PERMISSION
Once signed, this form remains on file, year to year, as long as the student(s) is (are) enrolled at Grace Christian School. Changes to this form can be made at your convenience on the school website, under admissions.
ENROLLMENT AND FINANCIAL TERMS AND CONDITIONS AGREEMENT
- I/We agree that the term of my student’s Continuous Enrollment begins with this signed Enrollment and Financial Terms and Conditions agreement, and thereafter continues automatically for students in good standing through completion of grade 12 or, if necessary, until the official withdrawal procedures are completed.
- I/We understand that the Annual Commitment Fee will be billed to our RenWeb account on March 1st, and must be paid through the GCS Finance Office.
- I/We understand that the Annual Commitment Fee is non-refundable and non-transferable, with the exception of tuition assistance contingencies, and that completed tuition assistance applications are due by May 10th.
- I/We understand that I/we must maintain a current FACTS agreement as directed by Grace Christian School for tuition, and other school fees.
- I/We understand that we will stay current with payments while waiting for financial aid to be approved and applied.
- I/We agree that we have seen the Tuition & Fee Schedule and agree to fulfill all financial obligations promptly. (Tuition & Fee Schedule)
- I/We understand students and families who are not in compliance with school policies (behavior, attitude, or academic standards) or financial agreements may not be continually enrolled and may put enrollment at risk.
This form is included, and must be signed, on the electronic signature page of the enrollment process through RenWeb.
Historically, more than 90% of Grace families have re-enrolled for the upcoming year. To fulfill our mission to work together with the home we aim to streamline the enrollment process through Continuous Enrollment. Students are continuously enrolled from their initial enrollment into the school system until they graduate from Grace Christian School. The Continuous Enrollment system lets us maximize our resources to provide Christian education to our families at the highest level of excellence and save families time and effort.
The Annual Commitment Fee is billed to the family’s FACTS account on March 1st and is due in accordance with the family’s agreed upon payment schedule on their Annual Commitment form (1 or 3 installments).
Once the online FACTS agreement is set up, the agreement will be the same each year. Parents can go to the FACTS website and make any changes to their payment method, make additional payments, and add authorized parties. All other changes MUST be made and approved through the Finance Office.
Current families may complete the application for tuition assistance after the Enrollment Acknowledgement and Tuition Commitment form has been completed, and must complete the application by the May 1st deadline, including their previous year’s taxes. New families apply only after receiving acceptance for enrollment.
When a completed tuition assistance application and supporting documents are submitted by May 1st, the student’s enrollment becomes contingent upon acceptance of tuition assistance. Families have to keep their accounts current until the tuition assistance is in place. Annual Commitment fees are refundable only if the tuition assistance deadline has been met and paperwork is complete.
You will need to complete one Continuous Enrollment form for each child. You will only need to do it once their entire school career.
Children who turn age 5 on or before August 31 of the current year may be enrolled in that upcoming school year. For example, if a child turns 5 on August 25, 2018, the student may be enrolled in the 2018-2019 school year.